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How to Make Outlook Send and Receive Periodically and at Startup

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Whether you want to control your obsession with checking mail or indulge in it (or, of course, whether you have no such obsession), possibly you will find Outlook's retrieving and sending mail periodically and on its own helpful. You can set Outlook to check for new mail every minute or every few hours, and you can specify exactly the accounts you want checked (you can even set different intervals for different accounts).

Having Outlook check for new mail periodically means mail for included accounts is also retrieved immediately after Outlook starts.

Make Outlook Send and Receive Periodically and at Startup

To have Outlook look for and retrieve new messages automatically on a schedule:

  • Select Tools | Send/Receive | Send/Receive Settings | Define Send/Receive Groups from the menu in Outlook.
  • Highlight the All Accounts group.
  • Make sure Schedule an automatic send/receive every ___ minutes. is checked under Setting for group "All Accounts".
    • Typically, you want the same setting unchecked under When Outlook is Offline.
  • Enter the desired interval for automatic mail retrieval.
  • Click Close.

If you want to exclude certain accounts from automatic mail checking:

  • Highlight the All Accounts group in the Send/Receive Groups dialog.
  • Click Edit....
  • Now highlight the account you want to exclude on the left.
  • Make sure Include the selected account in this group is not checked.
  • Click OK.

Using New... you can then set up a new group that does not include any other accounts and set up a specific schedule for the account not checked during All Accounts send/receive.

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