How to Access Gmail with Outlook 2002 or Outlook 2003

If you access your Exchange, IMAP, Hotmail and POP email accounts in Outlook, wouldn't it be great if you could add your Gmail address to that list — and your Outlook Inbox —, too?

Receiving Gmail in Outlook does not have to mean you abandon its web-based interface or the fast and convenient search there altogether. You can tell Gmail to keep mail you download to Outlook unread in its Inbox, or you can have downloaded mail archived automatically in Gmail. Of course, you can also remove messages already fetched into Outlook.

Access Gmail with Outlook 2002 or Outlook 2003 Using IMAP

To set up IMAP access (which includes all your archived messages and labels qua folders) to a Gmail access in Outlook 2002 or 2003 (you can also set up Gmail in Outlook 2007):

• Make sure IMAP access is enabled in Gmail.
• Select Tools | E-mail Accounts... from the menu.
• Make sure Add a new e-mail account is selected.
• Click Next >.
• Choose IMAP.
• Click Next >.
• Type your name under Your Name:.
• Enter your Gmail email address in the E-mail Address: field.
• Make sure your Gmail user name is listed in the User Name: field.
  • Your user name is what precedes "@gmail.com" in your Gmail address. If your address is "asdf.asdf@gail.com", for example, use "asdf.asdf".
• Enter your Gmail password under Password:.
• Type "imap.gmail.com" under Incoming mail server (IMAP):.
• Type "smtp.gmail.com" in the Outgoing mail server (SMTP): field.
• Click More Settings ....
• Go to the Outgoing Server tab.
• Make sure My outgoing server (SMTP) requires authentication is checked.
  • Leave the default of Use the same settings as my incoming mail server intact.
• Now go to the Advanced tab.
• Make sure This server requires an encrypted connection (SSL) is checked under both Incoming server (IMAP): and Outgoing server (SMTP):.
• Make sure "993" appears under Server Port Numbers for Incoming Server (IMAP):.
• Enter "465" under Server Port Numbers for Outgoing server (SMTP):.
• Click OK.
• Now click Next > and then Finish.

With Gmail as an IMAP account, you can also label or star messages — and more — elegantly.

Access Gmail with Outlook 2002 or Outlook 2003 Using POP

Now, to fetch your mail from a Gmail account in Outlook 2002 or 2003 (you can also set up Gmail in Outlook 2007, of course):

• ›› Step by Step Screenshot Walkthrough

• Make sure POP access is turned on for your Gmail account.
• Select Tools | E-mail Accounts... from the menu in Outlook.
• Make sure Add a new e-mail account is selected.
• Click Next >.
• Choose POP3 as the Server Type.
• Click Next >.
• Enter your Gmail account details in the Internet E-mail Settings (POP3) dialog:
  • Type your full name under Your Name:.
  • Type your Gmail email address under E-mail Address:.
  • Type your full Gmail address under User Name: as well.
  • Type your Gmail password under Password:.
  • Type pop.gmail.com under Incoming mail server (POP3):.
  • Type smtp.gmail.com under Outgoing mail server (SMTP):.
• Click More Settings....
• Go to the Outgoing Server tab.
• Make sure My outgoing server (SMTP) requires authentication is checked.
• Leave Use same settings as my incoming mail server selected.
• Go to the Advanced tab.
• Make sure This server requires an encrypted connection (SSL) is checked under both Incoming server (POP3): and Outgoing server (SMTP):.
• Type 465 under Outgoing server (SMTP):
  • If the number under Incoming server (POP3): has not been changed to 995 automatically, enter 995 there.
• Click OK.
• Click Next >.
• Click Finish.