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How to Insert a Graphic or Animation in Your Outlook Email Signature

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Your email signature can send a strong professional or promotional message. This is true for text, but images can often convey meaning even faster and in a richer manner. Of course, pictures can be added just for fun, too.

In Outlook, adding a graphic or animation (an animated gif, for example) to your signature is as easy as adding a picture to an email you send.

Insert a Graphic or Animation in Your Outlook Email Signature

To add an image to an email signature in Outlook:

  • Create a new message in Outlook using rich HTML formatting.
    • If you want to edit an existing signature, see below.
  • Design your desired signature in the body of the message.
  • Position the cursor where you want to insert a picture.
  • Use Insert | Picture... to add the image or animation.
    • Make sure the image is a GIF, JPEG or PNG file and not too big. Other formats such as TIFF or BMP produce files too big. Try reducing the image size or resolution in a graphics editor and saving the graphic as a JPEG if the image file size exceeds, say, 150 KB.
    • After inserting the image, you can highlight it and add a link, for example.
  • Press Ctrl-A to highlight the entire body of the message.
  • Press Ctrl-C.
  • Now select Tools | Options... from the main Outlook window's menu.
  • Go to the Mail Format tab.
  • Click Signatures... under Signatures.
  • Click New....
  • Give the new signature a name.
  • Click Next >.
  • Press Ctrl-V to paste your signature in the Signature text entry field.
  • Click Finish.
  • Now click OK.
  • If you have just created your first signature, Outlook has automatically made it the default — automatically inserted — for new messages. To use it for replies as well, which I recommend, select it under Signature for replies and forwards:.
  • Click OK again.

Edit an Existing Signature to Add an Image

To edit an existing signature using the method described above:

  • Select Tools | Options... from the menu in Outlook.
  • Go to the Mail Format tab.
  • Click Signatures... under Signatures.
  • Highlight the signature you want to edit.
  • Press Ctrl-A.
  • Hit Ctrl-C.
  • Use the Esc key three times.
  • Create a new message in Outlook using rich HTML formatting.
  • Click in the body of the new message.
  • Press Ctrl-A.
  • Now hit Ctrl-V.
  • Proceed as above. Instead of creating a new signature again edit the existing.

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