1. Computing

Discuss in my forum

How to Access Gmail with Outlook Express

By

When you get a Gmail account, you also get tons of online storage on Google servers to keep just about all of your emails. So there is no need to download the messages you receive at your Gmail account to your computer — not for the archiving reason.

But there are many other ways in which accessing Gmail accounts in Outlook Express is useful. You can write your messages and replies using all the comfortable power of Outlook Express, for example. You can even use stationery to beautify them while copies of the mail you send are automatically archived online in Gmail's Sent Mail folder.

POP or IMAP?

With Gmail, you also choose between IMAP and POP access. While POP downloads new messages to Outlook Express, IMAP offers seamless access to all archived mail and labels (appearing as folders), too.

Access Gmail with Outlook Express Using IMAP

To set up IMAP access to a Gmail account in Outlook Express:

  • Make sure IMAP access is enabled in Gmail.
  • Select Tools | Accounts... from the menu in Outlook Express.
  • Click Add.
  • Choose Mail....
  • Enter your name under Display name:.
  • Click Next >.
  • Enter your Gmail address (something like "example@gmail.com") under E-mail address:.
  • Click Next > again.
  • Make sure IMAP is selected under My incoming mail server is a __ server.
  • Type "imap.gmail.com" in the Incoming mail (POP3 or IMAP) server: field.
  • Enter "smtp.gmail.com" under Outgoing mail (SMTP) server:.
  • Click Next >.
  • Type your full Gmail address under Account name: ("example@gmail.com", for example).
  • Enter your Gmail password in the Password: field.
  • Click Next > again.
  • Click Finish.
  • Highlight imap.gmail.com in the Internet Accounts window.
  • Click Properties.
  • Go to the Servers tab.
  • Make sure My server requires authentication is checked under Outgoing Mail Server.
  • Go to the Advanced tab.
  • Make sure This server requires a secure connection (SSL) is checked under both Outgoing mail (SMTP): and Incoming mail (IMAP):.
  • Type "465" under Outgoing server (SMTP):.
    • If the number under Incoming server (IMAP): has not been changed to "993" automatically, enter "993" there.
  • Click OK.
  • Click Close in the Internet Accounts window.
  • Now, select Yes to download the list of Gmail folders to Outlook Express.
  • Click OK.

IMAP offers you access to all Gmail folders — and lets you label messages or mark them as spam, too.

Access Gmail with Outlook Express Using POP

To fetch mail from a Gmail account in Outlook Express and send through it, too:

  • Make sure POP access is turned on for your Gmail account.
  • Select Tools | Accounts... from the menu in Outlook Express.
  • Click Add | Mail....
  • Type your name under Display name:.
  • Click Next >.
  • Enter your Gmail address under E-mail address:.
  • Click Next >.
  • Make sure POP3 is selected under My incoming mail server is a __ server..
  • Type "pop.gmail.com" under Incoming mail (POP3, IMAP or HTTP) server:.
  • Enter "smtp.gmail.com" under Outgoing mail (SMTP) server:.
  • Click Next >.
  • Type your full Gmail address under Account name:.
  • Enter your Gmail password under Password:.
  • Click Next >.
  • Click Finish.
  • Highlight the newly created pop.gmail.com account.
  • Click Properties.
  • Go to the Servers tab.
  • Make sure My server requires authentication is checked under Outgoing Mail Server.
  • Go to the Advanced tab.
  • Make sure This server requires a secure connection (SSL) is checked under both Outgoing mail (SMTP): and Incoming mail (POP3):.
  • Type "465" under Outgoing server (SMTP):.
    • If the number under Incoming server (POP3): has not been changed to "995" automatically, enter "995" there.
  • Click OK.
  • Click Close.

Outlook Express will retrieve not only all mail you get at your Gmail address but also messages you send from the Gmail web interface.

With a filter that looks for mail that has your Gmail address in the "From" line, you can move these messages to the Sent Items folder automatically.

Gmail, Outlook Express and POPFile

If you want automatic email classification, you can also access the Gmail account through POPFile.

©2014 About.com. All rights reserved.