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How to Access Gmail in iPhone Mail

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With Safari and a superb Gmail web interface on the iPhone, who needs mail in a separate app?

People like you, of course. People who like the speed and style of a dedicated email application. People who value focus and finesse.

Fortunately, it's easy to set up access to a Gmail or Google Apps email account in iPhone Mail.

Push Gmail in iPhone Mail

In addition to adding Gmail as an IMAP or POP account as described below, you can also add Gmail as an Exchange account. This lets Gmail push new messages to iPhone Mail but also works for one account only and will replace your existing Exchange account.

Access Gmail in iPhone Mail Using IMAP

To set up IMAP access to Gmail in iPhone Mail:

  • Make sure IMAP access is enabled in Gmail.
  • Tap Settings on the iPhone Home screen.
  • Go to Mail, Contacts, Calendars.
  • Tap Add Account... under Accounts.
  • Choose Google Mail.
  • Enter your name under Name.
  • Type your full Gmail address under Address.
  • Enter your Gmail password under Password.
  • Type "Gmail" under Description (or leave it set to the default, "Google Mail").
  • Tap Next.
  • Make sure ON is elected for Mail.
    • To synchronize your calendar as well and save notes from the Notes app in your Gmail account, turn on the respective settings.
  • Tap Save.
  • Press the Home button.

If you have set up your Gmail account to work with other email addresses, you can use these to send from iPhone Mail, too.

Moving messages, you can elegantly mark messages as spam, apply labels and more.

Access Gmail in iPhone Mail Using POP

To set up a Gmail account in iPhone Mail:

  • Make sure POP access is enabled for your Gmail account.
  • Tap Settings on the iPhone Home screen.
  • Go to Mail.
  • Tap Add Account… under Accounts.
  • Choose Other.
  • Tap Add Mail Account under Mail.
  • Type your name under Name.
  • Enter your full Gmail email address under Address.
  • Type your Gmail password under Password.
  • Tap Next.
  • Now tap POP so it is selected.
  • Enter "pop.gmail.com" for Host Name under Incoming Mail Server.
  • Type your full Gmail address for User Name under Incoming Mail Server.
  • Enter "smtp.gmail.com" for Host Name under Outgoing Mail Server.
  • Tap your Gmail email address under User Name for the Outgoing Mail Server.
  • Enter your Gmail password again for Password under Outgoing Mail Server.
  • Tap Save.
  • Now tap the newly added Gmail account.
  • Tap smtp.gmail.com under Outgoing Mail Server.
  • Select smtp.gmail.com again under Primary Server.
  • Enter "465" under Server Port (instead of what may be preset).
  • Tap Done.

Avoid Getting Copies of Messages You Send from iPhone Mail

Note that you will get copies of all mail you send from iPhone Mail through your Gmail account. It is best to ignore and delete these.

You can try disabling Gmail's "recent" mode to avoid getting these copies, but this option is best used only when you don't access your Gmail account from another email program or mobile device at the same time.

Access a Google Apps Gmail Account in iPhone Mail

To set up a Google Apps email account in iPhone Mail — or a Gmail account that does not work with the default setup and settings:

  • Make sure POP access is enabled for your Google Apps or Gmail email account.
  • Tap Settings on the iPhone Home screen.
  • Go to Mail.
  • Tap Add Account... under Accounts.
  • Tap Other.
  • Make sure POP is selected.
  • Type your name under Name.
  • Enter your full Gmail or Google Apps email address under Address.
  • Type "Google Apps" under Description.
  • Under Incoming Mail Server:
    • Enter "pop.gmail.com" under Host Name.
    • Now enter "recent:" followed by your full email address under User Name.
      • If your address is tex@example.com, for example, type "recent:tex@example.com".
    • Type your Gmail pass word under Password.
  • Under Outgoing Mail Server (SMTP):
    • Enter "smtp.gmail.com" under Host Name.
    • Type your full email address under User Name.
      • Again, make sure you include your domain name.
    • Now type your Google Apps password under Password.
  • Tap Save.

Access Gmail in iPhone Mail 2/3/4 Using IMAP

To set up Gmail as an IMAP account in iPhone Mail 2, 3 and 4:

  • Make sure IMAP access is enabled in Gmail.
  • Tap Settings on the iPhone Home screen.
  • Go to Mail, Contacts, Calendars.
  • Tap Add Account... under Accounts.
  • Choose Google Mail.
  • Enter your name under Name.
  • Type your full Gmail address under Address.
  • Enter your Gmail password under Password.
  • Type "Gmail" under Description (or leave it set to the default, "Google Mail").
  • Tap Save.
  • Now tap Gmail (or whatever you named the account) under Accounts.
  • Tap Advanced.
  • Select Remove under Deleted Messages.
  • Choose Never.
  • Press the Home button.

Access Gmail in iPhone Mail 1.x Using IMAP

To set up IMAP access to Gmail in iPhone Mail 1:

  • Make sure IMAP access is enabled in Gmail.
  • Tap Settings on the iPhone Home screen.
  • Go to Mail.
  • Tap Add Account... under Accounts.
  • Tap Other.
    • In iPhone Mail 1.1.3 and later, you can choose Gmail and have your Gmail account configured automatically. Note, though, that deleting a message from the Inbox will then move it to the Gmail Trash instead of archiving it to All Mail. To archive a message in automatically configured Gmail, move it to the [Gmail]/All Mail folder.
  • Choose IMAP.
  • Enter your name under Name.
  • Type your full Gmail address under Address.
  • Enter "Gmail" under Description.
  • Under Incoming Mail Server:
    • Enter "imap.gmail.com" under Host Name.
    • Type your Gmail account name ("asdfgh", for example, if your Gmail address is "asdfgh@gmail.com") under User Name.
    • Enter your Gmail password under Password.
  • Under Outgoing Mail Server (SMTP):
    • Enter "smtp.gmail.com" under Host Name.
    • Type your Gmail account name under User Name.
    • Enter your Gmail password under Password.
  • Tap Advanced.
  • Select On the Server | [Gmail]/Drafts under Drafts Mailbox.
  • Select Deleted Messages under Sent Mailbox.
  • Select On the Server | [Gmail]/Trash under Deleted Mailbox.
  • Make sure Incoming Uses SSL is ON.
  • Make sure Outgoing Uses SSL is ON.
  • Now check Password is selected under Authentication.
  • Go back to your iPhone's home, saving the new account.

(Updated February 2012)

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