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How to Create a Google Calendar Event from a Message in Gmail

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Businesswoman using laptop at breakfast
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"Let's go ride the bike," the email said, "to the foot of the mountains, and continue hiking uphill next weekend (Friday or Saturday?) IF the weather agrees with our plans."

It Takes Just a Few Clicks

"Sure," I thought. The weather was splendid. The bikes were ready. Only I had mistaken the next weekend for the weekend after the next weekend. (Then, the weather was fine, the bikes ready and everything wonderful.)

I really should have added the event to my Google Calendar — or any calendar. But adding it to Google Calendar is easiest from Gmail. All it takes are a few clicks. Gmail will even, at least usually, know the correct time and location so data entry mishaps are less likely (on your end).

Create a Google Calendar Event from a Message in Gmail

To use the information in an email to create a Google Calendar event right from Gmail with all the essential data pre-filled:

  • Open the email that contains the event information.
  • Look for Gmail having underlined with dashes dates and times in the message.
  • Click the desired date, time or range.
    • If you do not see anything underlined, Gmail has not recognized a date on which to schedule. You can still, on your own, turn the email into an event. See below.
  • Edit the event title and time if necessary or desired.
  • Click Add to Calendar.
  • Now click anywhere outside the event sheet.
    • You can, of course, click Edit in Calendar to open the new appointment's full details in Google Calendar.

To add an event from an email in which Gmail did not find event info to use automatically:

  • Open the message.
  • Click the More drop-down menu.
  • Select Create event from the menu that has shown.
  • Edit and enter details as needed manually.
  • Click SAVE.
  • Optionally, close the Google Calendar tab or window.

(Updated June 2013)

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