Electronic helpers such as Gmail's own spam filter and Priority Inbox or an add-on to pre-sort your mail such as SaneBox or Syphir are exceedingly supportive; at the same time, a human going through your mail, sending standard replies and making sure you get the urgent messages before it's too late, is priceless.
You can give your assistant the password to your Gmail account, of course, but that may also mean access to your every Google service. If they — or you — access multiple shared accounts in addition to their own email, they have to keep logging in and out or keeping sessions separate by other means.
How much more elegant would it be to allow them access to your Gmail account from their? With a simple change to your Gmail settings, you can find out — and delegate your Gmail email cleanly.
Grant Access to Your Gmail Account and Delegate Email
To allow somebody access to your Gmail account (not including crucial account settings, which remain only yours to change):
- Make sure the person to whom you want to grant access has a Gmail account with a "gmail.com" address.
- Follow the Settings link in Gmail's top right corner.
- Go to the Accounts and Import tab.
- Click Add another account under Grant access to your account:.
- Enter the Gmail email address of the person to whom you want to entrust handling your email under Email address:.
- Click Next Step ››.
- Now click Send email to grant access.
Wait for the recipient to accept the request to have them access your mail.
Access a Gmail Account to Which You Have Been Granted Access
To open a Gmail account to which you have access:
- Open your Gmail account.
- Click your email address in the top Gmail navigation bar.
- Select the desired account under Delegated accounts.
The owner and all who have access can read and send mail simultaneously.
Revoke Access to Your Gmail Account
To remove somebody from the list of people who have access to your Gmail account:
- Select Settings in Gmail.
- Open the Accounts and Import tab.
- Click delete next to the email address whose access you want to revoke under Grant access to your account:.
- Click OK.
If the person is currently accessing your Gmail account, they will be able to perform actions until they close their Gmail session.