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How to Maintain a Custom Folder View for a Number of Outlook Folders

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Outlook's Views are a wonderful tool to automatically sort, quickly find and rapidly re-arrange messages in any folder. Each folder can have its own special view, perfectly suited to your needs.

But what if you have multiple folders that share certain characteristics demanding a particular, custom view? And what, more importantly, if you want to modify this view? Will the update be applied to all folders automatically? Yes.

Maintain a Custom Folder View for a Number of Outlook Folders

To keep a custom folder view for multiple Outlook folders:

  • Select View | Current View | Define Views... from the menu.
    • In Outlook 2003, select View | Arrange By | Current View | Define Views... from the menu.
  • Create a new custom view with your desired characteristics using either the New... or the Copy... button.
    • Make sure your view can be used on All Mail and Post folders.
  • Click Close.
  • For each of the folders you want to use the new view:
    • Highlight the folder.
    • Select View | Arrange By | Current View and your view's name from the menu.

If you change your view's settings via View | Arrange By | Current View | Define Views... from the menu, all folders with the view applied will be updated automatically.

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