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How to Access a Gmail Account in Windows Live Mail

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It may connect you to Windows Live Messenger and share your Windows Live Hotmail address book, but Windows Live Mail is just as apt for retrieving mail from your Gmail account. Good thing setting up a Gmail account in Window Live Mail is so easy, too!

Access a Gmail Account in Windows Live Mail Using IMAP

To set up Gmail as an IMAP account in Windows Live Mail:

  • Make sure IMAP access is enabled in Gmail.
  • Select Go | Mail from the menu in Windows Live Mail.
    • Hold down the Alt key if you cannot see the menu bar.
  • Click Add an e-mail account at the bottom of the list.
  • Type your Gmail address under E-mail address:.
  • Type your Gmail password under Password:.
  • Enter your name under Display Name:.
  • Make sure Automatically determine my login ID is checked. (You can verify it is working correctly if the local part, i.e. what comes before the @, in your Gmail address appears under Login ID:.)
  • Type your Gmail password under Password:.
  • Make sure Manually configure server settings for e-mail account. is checked.
  • Click Next.
  • Make sure IMAP is selected under My incoming mail server is a ___ server.
  • Enter "imap.gmail.com" under Incoming server:.
  • Make sure This server requires a secure connection (SSL) is checked under Incoming Server Information.
  • Type "smtp.gmail.com" under Outgoing server:.
  • Make sure This server requires a secure connection (SSL) is also checked under Outgoing Server Information.
  • Also check My outgoing server requires authentication.
  • Type "465" for Port: under Outgoing Server Information.
  • Click Next.
  • Now click Finish.
  • Click OK.
  • Select Tools | Accounts... from the menu.
  • Highlight the Gmail account in the list.
  • Click Properties.
  • Go to the IMAP tab.
  • Enter "[Gmail]#Sent Mail" (not including the quotation marks) under Sent Items path:.
  • Type "[Gmail]#Drafts" under Drafts path:.
  • Type "[Gmail]#Trash" under Deleted Items path:.
  • Enter "[Gmail]#Spam" under Junk path:.
  • Click OK.
  • Click Close.
  • Shut down Windows Live Mail.
  • Open Gmail in your browser.
  • Select Settings in the top right navigation bar.
  • Go to Labels.
  • Click Remove followed by OK for the "[Imap]/Deleted Items", "[Imap]/Drafts", "Junk E-mail" and "Sent Items" labels.
  • Open your Windows Live Mail folder in Windows.
  • Go to the Gmail (user name) sub-folder.
  • Open Notepad.
  • Drag and drop the account{***}.oeaccount (where "***" represents a long random string) file from the imap.gmail.com onto Notepad to open it.
  • Look for the '#' in "[Gmail]#Sent Items", "[Gmail]#Drafts", "[Gmail]#Trash" and "[Gmail]#Spam" and replace it with '/' (always excluding the quotation marks).
    • After editing, "[Gmail]#Sent Items" should read "[Gmail]/Sent Items", for example.
  • Close Notepad saving the file.
  • Start Windows Live Mail.
  • Select Tools | IMAP Folders... from the menu.
  • Choose the Gmail account under Account(s):.
  • Click Reset List.
  • Now click OK.
  • Choose the desired synchronization settings for your folders:
    • Click on each folder in succession with the right mouse button in the folder list and choose the desired setting under Synchronization settings in the menu that pops up.
    • Do not enable synchronization for [Gmail]/All Mail unless you want Windows Live Mail to download all messages in your Gmail account.
    • You can safely turn off synchronization for the Spam and Trash folders.
  • Select Tools | Options... from the menu.
  • Go to the Advanced tab.
  • Make sure Use the 'Deleted Items' folder with IMAP accounts is checked under IMAP.
  • Click OK.

Now that you've set up Gmail in Windows Live Mail, it's time to start using it. You can also import existing emails into Gmail.

Access a Gmail Account in Windows Live Mail Using POP

To set up access to a Gmail account in Windows Live Mail:

  • Make sure POP access is turned on for your Gmail account.
  • Go to Mail under Shortcuts in Windows Live Mail.
  • Click Add an e-mail account at the bottom of the list.
  • Type your Gmail address under E-mail address:.
  • Type your Gmail password under Password:.
  • Enter your name under Display Name:.
  • Make sure Manually configure server settings for e-mail account. is not checked.
  • Click Next.
  • Click Finish.
  • Click Send/receive in the Windows Live Mail toolbar.

That's it. By now, a Gmail account should have appeared in the folder pane, and if you had any mail waiting in Gmail, it is now in its Inbox.

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