With the right setup, all the synchronizing can happen automatically and within an instant behind the scenes, without your moving a finger.
Enter an appointment in Outlook, and it will show up in your Gmail and iPhone calendars automatically. Edit the event later in Google Calendar, and the changes will be reflected in Outlook and on the iPhone instantaneously. Later, on the road, delete all commitments for the next 10 days — and they'll be gone from Google Calendar and Outlook right away.
Now, in 10 minutes much rather than days, set up Outlook synching with Google Calendar and iPhone Calendar.
Sync Google Calendar, Outlook and iPhone Calendar
To keep Google Calendar, the Outlook calendar and iPhone Calendar in sync automatically:
On the Windows machine running Outlook:
- Download and install Google Calendar Sync.
- Enter the email address associated with your Google Calendar account under Email:.
- Type your Google Calendar password under Password:.
- For full synchronization, make sure 2-way is selected under Sync Options.
- Optionally, change the interval for automatic synchronization under Sync every ___ minutes.
- Click Save.
- You can change these settings at any time by double-clicking the Google Calendar Sync system tray icon.
On the iPhone or iPod touch running iPhone Calendar:
- Make sure you do not have iPhone Calendar sync with Outlook (or another Exchange or MobileMe calendar). iPhone Calendar can only sync with one calendar source.
- Open Google Sync in iPhone Safari.
- Tap your iPhone under Manage devices.
- Make sure all calendars you want to sync are checked.
- Tap Save.
- Press the Home button.
- Now Tap Settings on the Home screen.
- Go to Mail, Contacts, Calendars.
- Select Add Account... under Accounts.
- Choose Microsoft Exchange.
- Enter the email address you use to log into Google Calendar under Email.
- Tap "m.google.com" (not including the quotation marks) under Domain.
- Enter, again, the email address with which you enter Google Calendar under Username.
- Enter your Google Calendar password under Password.
- Optionally, tap "Google Calendar" under Description.
- Tap Next.
- Enter "m.google.com" under Server.
- Tap Next again.
- Make sure Calendars is ON.
- If you use Gmail, you can turn ON Mail to enable push Gmail in iPhone Mail.
- Turn ON Contacts only if you have copied your existing contacts to Gmail.
Otherwise, your existing iPhone contacts will be replaced with your Gmail address book contents. - Tap Done.
