How to Specify Default Reminders in Google Calendar

This article explains how to set a default method and time for all future events in Google Calendar. You may choose up to five for each color-coded calendar.

Choose a Calendar Notification Method

To set the default method and timing of reminders for any Google Calendar:

1. Open Google Calendar and select gear icon.

2. Choose Settings.

3. In the left pane, under Settings for my calendars, select the calendar you want to edit f

4. Scroll down to the Event Notifications section and select Add a Notification.

   Alternatively, in the left pane, select Event Notifications under the calendar name.

5. For each new alert, you have three choices to make:

   • Notification or email.
   • A number.
   • A unit of time. You can choose between minutes, hours, days, and weeks.

   The maximum time for a notification is four weeks, regardless of which unit of measurement you use. The other limits are 0 to 40,320 minutes, 0 to 672 hours, and 0 to 28 days.

6. In the All-Day Event Notifications section, choose how you want to be alerted to events that occur on specific days without specific times.

   You can only receive notifications for all-day events up to four weeks (or 28 days) in advance, but you can specify the time the notification arrives.

7. Select Remove notification (the X icon) to remove an unwanted reminder.

These default settings affect all events within their respective calendars. But, reminders you specify individually as you set up a specific event will override your default settings. In other words, you can set up a different notification for a particular event when you first create it in the calendar, and it will override your default settings.