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How to Set Up an Address Book Group for List Mailing in Gmail

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Do you send emails to more than one recipient often? Are the recipients often the same?

You can turn these contacts into a group in Gmail and address messages to all of them much easier and faster. Instead of entering the addressees individually, you just type the group name and let Gmail do the rest.

Set Up an Address Book Group for List Mailing in Gmail

To create a group for list mailing from existing contacts in Gmail:

  • Select Contacts from the left side navigation bar in Gmail.
  • Check all the contacts you want to add to the new list.
  • Click the Add to group ... drop-down menu.
  • Select New group ... from the menu.
    • To add the selected contacts to an existing group, select it instead.
  • Type the name by which you want the new address book group to go.
  • Click OK.

Of course, you can also create an empty group:

  • Select Contacts from the left navigation bar.
  • Go to the Groups tab.
  • Click Create Group.
  • Type the desired name of the group under Group name:.
  • Enter an initial set of members under Add contacts:.
    • You can add contacts already in your Gmail address book but type fresh email addresses, too. The latter will be added to your regular address book as well.

Edit the Members of a Gmail Group

To add new members to a group in Gmail, proceed as above. To remove or edit members of a mailing list:

  • Select Contacts from the left navigation bar.
  • Select the group you want to edit.
  • Check members, select Groups and make sure the current group is not checked to delete them from the group.
  • Click on individual contacts to edit their details.

Pick a Contact's Email Address for a Group

To have Gmail use a contact's specific email address in a certain group:

  • Select Contacts from the left navigation bar in Gmail.
  • Find and click the desired contact.
  • For the desired group:
    • Click the down arrow next to the group's name.
    • Make sure the desired address is (or addresses are) checked.

Send Group Mail in Gmail

With your groups set up and populated, you can now send messages to all members easily and swiftly.

As an alternative, you can rely on Gmail making out and suggesting group recipients automatically.

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