How to Automatically Cc: and Bcc: All Email You Send in Outlook

This article explains how to automatically Cc all the email you send in Outlook 2019, 2016, 2013, 2010, and Outlook for Microsoft 365. Separate instructions are supplied for Outlook 2007.

Automatically Cc All Mail You Send in Outlook 2010 and Newer

Outlook's Sent Items folder is perfect for keeping copies of all emails you have sent. While that's ideal for some situations, what if you want to archive all your mail for different email accounts, or you need to carbon-copy your boss in an ongoing series of messages?

Outlook can automatically carbon-copy (cc) or blind carbon-copy (bcc) any address (or more than one) you specify on every message you send, with whatever criteria you establish. 

To have Outlook deliver a copy of each email you send to a certain address (or addresses) via Cc:

1. Click File in your Outlook Inbox.

2. Go to the info category.

3. Make sure the account for which you want to set up automatic Cc copies is selected under Account Information.

4. Click Manage Rules & Alerts.

5. Go to the Email Rules tab.

6. Click New Rule.

7. For Step 1: Select a template, make sure Apply rule on messages I send is selected (under Start from a blank rule).

8. Click Next.

9. Click Next again.

   You can pick criteria for the messages you want to copy via Cc. If you select nothing, all emails are added the Cc recipients.

10. If you are prompted:

    Under This rule will be applied to every message you send. Is this correct?, click Yes.

11. Under Step 1: Select action(s), make sure Cc the message to people or public group is checked.

12.  Under Step 2: Edit the rule description, click people or public group.

13. Double-click any recipients (or lists) from your address book, or enter email addresses directly under To; these addresses will receive the Cc copies.

    Separate email addresses under To with semicolons (;).

14. Click OK.

15. Now click Next.

16. Optionally, specify any exceptions to the Cc sending rule under Are there any exceptions?

17. Click Next.

18. Name the rule something that makes sense to what it's doing, like Automatic Cc, or keep the default name.

19. Typically, make sure Run this rule now on messages already in "Inbox" is not checked.

20. Click Finish.

21. Click OK.

22. Select OK again to return to Outlook.

Automatically Cc All Mail in Outlook 2007

To send a carbon copy of all mail you send in Outlook to a particular email address:

1. Select Tools > Rules and Alerts from the menu.

2. Click New Rule.

3. Highlight Check messages after sending.

4. Click Next.

5. Click Next again to copy all mail you send.

   You can define any combination of criteria to copy only certain messages before clicking Next.

6. If you specified no filtering criteria, click Yes.

7. Under Step 1: Select action(s), make sure Cc the message to people or distribution list is checked.

8. Click people or distribution lists under Step 2: Edit the rule description.

   How to Add Members to a Distribution List in Outlook

9. Double-click contacts or lists from your address book or type an email address under To.

   Separate multiple addresses with semicolons (;).

10. Click OK.

11. Click Next.

12. Click Next again.

13. Precede the email address already entered under Step 1: Specify a name for this rule with "Cc: "

14. Click Finish.

15. Click OK.

Automatically Bcc All Mail You Send

You can send automatic Bcc copies (whose recipients, unlike Cc recipients, are hidden from all other addressees) in Outlook using automatic Bcc add-ons, such as one made by Ablebits.