Gmail Tips, Tricks and Secrets
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Get the most out of Gmail with tutorials delivered right to your Gmail inbox. The tips come in weekly doses, to nurture and amuse without overwhelming stomach or attention span.
Most Popular Gmail Tips, Tricks and Tutorials
If they know something about Gmail that you don't know, their advantage will be short-lived, because here are the 50 Gmail tips and techniques most frequently requested. If you have a Gmail account, get the most out of it.
What's Your Favorite Gmail Tip? - About Email
The option to forward all your mail, labeling messages in multiple ways, keyboard shortcuts everywhere,... What is it you like most about using Gmail? Share your tips here, and find others' best Gmail tips, too.
Attachment Types Supported for Viewing as HTML in Gmail
Gmail lets you open many types of attachments right in your browser, without the need for a download or a special viewer.
How to Access the Gmail Address Book in Mac OS X Contacts and Mac OS X Mail
Gmail works seamlessly in OSX Mail using IMAP. The Gmail address book can work just as seamlessly (including automatic synchronization of changes) in OS X Contacts using CardDAV.
Got an email and want to add its sender to your address book? Here's how to turn senders into Gmail contacts with speed and but little effort.
How to Automatically Label Mail in Gmail with POPFile
POPFile can automatically label your incoming Gmail messages — learning from your example whenever you apply a label manually.
How to Access Gmail Offline in Your Browser
Want to take Gmail on a flight and through a tunnel or eliminate the distraction incoming emails are? With Gmail offline, you can read and compose messages while disconnected and have Gmail sync automatically when you're back on.
How to Change Your Gmail Password
Make it difficult for hackers to break into your Gmail account for any extended period of time by changing your password periodically.
How to Add a Picture to Your Gmail Profile
Decide on how you want to be seen and upload a picture to Gmail, which others will see when they get mail from you or when you chat with them.
How to Access GMX Mail in Gmail
Want to archive your GMX Mail messages at Gmail, or read them together with all your other accounts in the Gmail Inbox? Here's how to set up POP3 access to GMX Mail in Gmail.
Send interesting pages you find on the web via Gmail with unprecedented speed and ease not previously experienced.
How to Access Multiple Accounts in Gmail for iOS
You need not switch iPhones or log out and back in again to get to more than one account's email in Gmail for iOS: set up additional accounts in Gmail for iPhone and iPad, switch between up to five accounts easily and get notifications for all.
How to Access Yahoo! Mail in Gmail
Use your Yahoo! Mail in Gmail. With a Yahoo! Mail Plus account, here's how to set up Gmail to download new messages and let you send new mail (and replies) using the Yahoo! Mail address.
Refresh your Gmail Inbox and see whether new mail has arrived by pressing no more than one key.
If a contact is online, you can send them an instead message and chat with them right from Gmail in your browser.
How to Add a Preview Pane to Gmail
Like to read your email and have an inbox overview, too? Here's how to add a preview pane to Gmail and read messages in it, choosing a widescreen layout or a traditional one as you prefer.
How to Comment on Google Buzz Posts by Email
Reading a Buzz post in your email program on the desktop or phone and want to comment? Here's how to submit comments to Google Buzz via email.
Want to include a logo or other image with the branding and personalization of your every email? Here's how to add a graphic to your Gmail signature.
How to Delete an Individual Message in Gmail
Want to keep the conversation but lose a message? You can move individual emails — even if they are in conversations — to the Trash easily in Gmail.
How to Add Recipients to a Gmail Group Fast
Got a list of people — say, from an email's Cc: line — you want to add to a group for swift addressing in Gmail? Here's how to add them all to the group in one fast go.
How to Block a Sender in Gmail
Are you getting nothing but jokes you did not ask for and amazing stories you don't read from a particular sender? Here's how to block them in Gmail and have all their mail sent right to the "Trash" folder, or at least out of the way for later review.
How to Forward Your Gmail Email to Another Email Address Automatically
Have Gmail forward incoming messages to any email address automatically to read them at your old email account in your old email program, for example. You can even make Gmail keep an archived copy of forwarded mail for search.
Create a shortcut to composing new emails with Gmail in your browser.
How to Import Mail from Mozilla Thunderbird in Gmail
If you move from using Mozilla Thunderbird for your mail to relying mostly on Gmail, here's how to take all your messages with you in a clean and simple fashion.
How to Change Your Gmail Theme
Rearrange and repaint your Gmail to make the interface as interesting as the emails it holds or stand back in pure utility.
How to Clean Up the Gmail Inbox Screen
You don't like Gmail filling up all white space in the inbox with barely meaningful snippets from message bodies and strange arrows? Here's how to clean up Gmail's message list a bit.
How to Check the Gmail Status for Issues
Is Gmail down? Does Google know about it, and when will the issue be resolved? Find out about Gmail updates on the Google Apps Status Dashboard.
Gmail is broken? Here's where to report your issue and get help directly from Google via email or through a public forum.
How to Collect Mail from Other POP Accounts in Gmail
Wish you could use Gmail for all your email? Here's how to make Gmail download mail from up to five existing POP accounts.
How to Correct Your Gmail Time Zone
The sun rises while the email says it's noon? Chances are the sun is not wrong. Here's how to align your Gmail time zone with it.
How to Make Swiping Delete (or Archive) for Gmail in iPhone Mail
Want your swipe to delete, not archive and keep mail in iPhone Mail? Here's how to make iPhone Mail really delete messages when you swipe them, even for Gmail accounts.
How to Restore or Import Your Gmail Contacts from a CSV File
Has getting all your address books in sync produced but a mess? Are you trying to migrate your contacts from one Gmail account to another? Here's how to import contacts from a backup CSV copy into Gmail.
How to Change the Default Sending Account in Gmail
Make the email address you use most often for sending (or whichever one you prefer) the default address for new emails in Gmail.
How to Configure Gmail SmartLabels
Want newsletters sorted from promotions or mailing lists filed away from your Gmail inbox? Here's how to configure Gmail SmartLabels to identify new categories, label, archive and more.
How to Preview Messages in the Gmail Inbox and Any Gmail Label
Want to see the first few lines of an email in your Gmail inbox without opening it, marking it read or any fuss at all? Here's how to peek at messages fast in Gmail.
How to Report Google Buzz Spam in Gmail and Buzz mobile
When you chose the people you follow in Google Buzz, you didn't choose spam — but now it's there, in your Gmail inbox? Here's how to report abuse, spam and objectionable content on Google Buzz, right in Gmail or in Buzz mobile.
How to Comment on Google+ Posts in Gmail
You don't have to open Google+ if you've receive a notification (of a new post, photo or comment perhaps); right in your Gmail inbox, you can comment and +1.
How to Prevent Sent Gmail Email Appearing in Your iPhone Mail Inbox
Do you get copies of all messages you send from iPhone Mail in your very iPhone Mail's Inbox? Here's how to stop that if you're using Gmail in iPhone Mail.
How to Delete an Email from Gmail "Sent Mail" But Keep a Copy in "All Mail"
Want to keep your inbox clean and your outbox, too? Here's how to remove an email you sent from Gmail's "Sent Mail" while keeping a copy in "All Mail". (Archiving and deleting won't do the trick.)
How to Delete With a Swift Keyboard Shortcut in Gmail
You don't have to take your fingers off the keyboard to delete conversations in Gmail.
How to Search Everything (Including the Trash) in Gmail
Do you want to recover a message that you know must still be in the Gmail "Trash" and can't find it? Here's how to search really every corner of Gmail.
Want to get rid of a Gmail account? Instead of letting it expire, find out how to delete your Gmail account right now.
How to Save a Message as a Draft Quickly in Gmail
Instead of clicking the "Save Now" button to save a message you are composing in Gmail, you can also use a fast keyboard shortcut.
How to Send a Message to a Group Fast in Gmail
Address a message to a list of recipients in Gmail by typing but one name.
How to Get a Free Gmail Account
Want a new email address? A smart web interface and spam filter for your existing email account? A space to back up or archive old mail? Here's how to create and set up a new Gmail account.
How to Delete an Individual Email Message in Gmail
Want to keep the conversation but lose a message? You can move individual emails — even if they are in conversations — to the Trash easily in Gmail.
How to Forward Windows Live Hotmail to Gmail
Want to use Gmail but keep your Windows Live Hotmail address? Here's how to forward all incoming mail from Windows Live Hotmail to Gmail automatically.
How to Enable the Gmail Keyboard Shortcuts
Gmail keyboard shortcuts not working? Maybe they're just turned off. Here's how to enable keyboard actions in Gmail.
How to Set Up Gmail Subfolders and Nested Labels
Organize your messages with labels and your Gmail labels with folders: here's how to set up Gmail subfolders and a hierarchy of labels.
How to Get Automatic Email Translations in Gmail
Is it spam or just an automatic reply? Is my Russian really that bad or did the colleague write about porridge in her head? In Gmail, it's easy to find out with automatic inline machine translations — just a click away, no copying and pasting.
How to Delete a Contact from Gmail
Want to get rid of a contact erroneously entered? Need to clean your address book of client details now kept elsewhere? Here's how to remove an email address from your Gmail contacts.
How to Download Gmail Chat Logs via IMAP
Want to back up the important Google Talk conversations and chat logs kept in Gmail or look up information from them on your desktop? Here's how to set up access to the Gmail "Chats" folder in your every email program.
If an entire conversation is worth forwarding, you don't have to do it one email at a time in Gmail.
How to Go "Off the Record" When Chatting in Gmail
Prevent your and the other party's Gmail account from keeping a history of your conversation when chatting with somebody via Google Talk or Gmail.
How to Set Up an Address Book Group for List Mailing in Gmail
If you find you send messages to the same circle of recipients again and again, groups can simplify the process considerably in Gmail. Create your own little mailing list.
How to Find Out Why Gmail Categorized a Message as Important
Want to know how Gmail knew a certain email was important — or what made it prioritize a message in error? Here's how to satisfy your curiosity and get some idea of how Gmail's Priority Inbox works.
How to Send Mail from a Custom Email Address with Gmail
Do you like Gmail so much you want to handle all your email with it? Add any of your email addresses to Gmail, and you can send messages with them in the From: line.
How to Hide Labels With No Unread Mail Automatically in Gmail
Don't like to go hunting for unread messages in hidden Gmail labels but don't want to go hunting for unread messages in a long list of visible labels either? Here's how to have Gmail show labels with unread emails automatically while hiding those without.
How to Have Gmail Suggest Additional Recipients
Group mailing should be easier than setting up and maintaining address book groups. In Gmail, it is: here's how to have Gmail suggest likely additional recipients automatically.
Could your Gmail account still be accessed by sites and services you once tried but don't use any more? Here's how to find out who has access to your Gmail email and address book, and how to stop them from reading, labeling and more by revoking access.
How to Hide and Show Labels in Gmail
Some of your Gmail labels are more important than others, and you want to hide shocking folders such as "Spam", too? Here's how to hide labels in Gmail and bring them back when you need them.
How to Hide Folders and Labels in Gmail IMAP
Stop "All Mail" and other labels from being synchronized when you access your Gmail account using IMAP.
How to Forward Emails as Attachments in Gmail
Need to forward multiple messages in one go with Gmail? Want to forward an email with all its headers? Here's how to forward one or more messages as attachments in Gmail.
How to Insert Graphical Smileys in Your Gmail Messages
Color your emotions in Gmail and insert graphical smileys (some of them animated even) in your emails.
How to Set Up Push Gmail in iPhone Mail
Mail arriving in your Gmail Inbox pushed to your iPhone within seconds, and your iPhone Mail alway already populated with all the latest mail when you open it? Here's how to set up push Gmail in iPhone Mail.
How to Get New Mail Notifications for Gmail
Don't miss the urgent email or chat in Gmail. Here's how to get desktop notifications from your browser even when you're not looking at Gmail.
How to Suggest a Feature or Improvement for Gmail
Make Gmail better for all by suggesting your feature, improvement or fix for Google to implement.
Want to forward a single message from a conversation — other than the very last one on the page? Don't want to turn off conversation view for it? Here's how to pass on as a forward just one of a thread's collected messages in Gmail.
How to Import Your Windows Live Hotmail Messages and Contacts Into Gmail
Want to migrate all the mail and email addresses you have accumulated from Windows Live Hotmail to Gmail? Here's how.
How to Grant Access to Your Gmail Account and Delegate Email
Email is an assistant's job. In Gmail, it's easy to grant them — and anybody else provided they have a Gmail account — full access to your account so they can read and send email on your behalf.
While you're away from computers and internet connections, let Gmail reply to the messages you receive to inform senders about your absence and when you'll be able to get back to them.
How to Sync Your Mac OS X Mail Address Book with Google Gmail Contacts
Contacts in Mac OS X Mail and contacts in Gmail, updating each other? Here's how to set up Mac OS X Address Book and Google Gmail contact synchronization.
How to Import Your Yahoo! Mail Messages and Contacts Into Gmail
Switch from Yahoo! Mail to Gmail and keep all your mail, folders and contacts? Here's how to import your messages as well as your address book from Yahoo! Mail into Gmail and turn folders into labels, too.
How to Make Gmail Priority Inbox Show Only Important (Unread) Emails
Gmail sorting out important emails from those you can read at leisure, do you want to open your inbox to just those urgent messages? Here's how to remove or hide all other mail in your Gmail "Priority Inbox".
How to Have Gmail Sort Out Notifications, Lists, Promotions, More Automatically
Like to have newsletters, mailing lists, ads and more sorted out of your mail automatically? With Gmail, you don't have to set up the filters yourself; you can use SmartLabels instead.
How to Switch Fast Between Multiple Gmail Accounts
Want to have more than one Gmail account open side by side or switch between them quickly? You don't have to use multiple browsers or log out and in again repeatedly. Gmail lets you connect multiple accounts and open them side by side in a single browser's tabs or switch swiftly.
How to Get Text Buttons in Gmail
Prefer short and precise text over reduced and puzzling icons? Here's how to get text labels on buttons in Gmail instead of pictograms.
Want to go to the next message immediately after deleting or archiving one? Here's how to set up Gmail to open the next email automatically.
How to Get Certain Email Statistics in Gmail
Do you know how many many emails you sent last month? Do you know how many you received? Do you know which day was the busiest for email? Gmail does, and it can let you know in monthly reports including certain email statistics such as the numbers of incoming and outgoing messages for each day and who you emailed most.
How to Use a Gmail Account with Multiple Email Addresses in iPhone Mail
Do you aggregate all your email accounts in Gmail and want to reply smartly from the correct address and keep your sent mail organized at Gmail — and do it all in iPhone Mail? Here's how.
Go from the oldest message to newer ones in Gmail by switching to the last page of a label fast.
How to Import AOL Messages and Contacts Into Gmail
Switch from AOL Mail to Gmail and keep your messages and contacts, too? Here's how to import all your folders and your address book from AOL Mail into Gmail.
What Are the Gmail Search Operators?
Find the Gmail advanced search operators here for narrowing Gmail search results.
How to Mark Mail Important for Priority Inbox in Gmail
Want to make sure Gmail knows which emails to give priority treatment in your inbox? Here's how to mark messages as important or not important explicitly.
How to Use Gmail
Use Gmail's archiving, search and labels to your advantage and manage email easily like never before.
Message and Attachment Size Limits in Gmail
Gmail lets you send and receive messages (and attached files) only to a certain size. Find out how to get your files to the desired destination nevertheless.
Video - Create Email Aliases and Forwarding Addresses in Gmail
Take better advantage of your Gmail tools: use aliases to organize your mail and forwarding to manage multiple email addresses and locations.
How to Insert an Image Inline in Gmail
Instead of just attaching pictures, you want them to appear intermingled with your text? Here's how to insert an image inline into a message you are composing in Gmail.
How to Have Gmail for Android Fit Email Display to the Screen Automatically
Initially, you should get it all. Gmail for Android can shrink large messages to fit the screen's size automatically. You can always zoom in later.
How to Make Phone Calls in Gmail
Your cell phone knows how to do email, so your web email should know how to make phone calls, right? Here's how to place phone calls right from within Gmail — internationally, too.
How to Import from Windows Mail, Live Mail or Outlook Express in Gmail
With the help of a middleprogram and a cool hack, it is not only possible but also easy, swift and quite amazing an undertaking to migrate all your mail from Windows Mail, Windows Live Mail or Outlook Express to Gmail.
How to Make Gmail IMAP Faster with Less Email Traffic
Wish you could get Gmail and all labels in your desktop or mobile email program without having it download gigabytes and gigabytes of old mail? Here's how to have Gmail IMAP show just a limited amount of mail to your email program — and make it synchronize faster.
How to Mute Reply-All Threads Successfully in Gmail
You mute conversations in Gmail only to find them pop back into your Inbox — as uninteresting as ever — whenever somebody hits "Reply All"? Here's how to have Gmail ignore these emails, too, and only bring the thread back when a message is for you specifically.
How to Make Gmail Your Default Email Program
Do you wish Gmail would come up when you click an email address on a web site? Here's how to make Gmail your default email program under Windows and Mac OS X.
How to Use Gmail Keyboard Shortcuts
Navigate and command Gmail with super powers: Gmail keyboard shortcuts are mighty, ubiquitous, easy and handy.
Video - Gmail Labels and Filters
Learn how Gmail differs from other email accounts and how to make labels and filters in Gmail to organize your mail.
Video - Manage Gmail Settings
Learn how to manage your Gmail settings to get the maximum utility out of your Gmail account whether it be for work, play, or curiosity.
How to Mark Messages Using Stars in Gmail
Quickly mark messages for later with stars (which you can customize, too) in Gmail.
Think Gmail is the best free email service?
Vote for it now in The 2011 Readers' Choice Awards.
How to Mark Part of a Conversation or Individual Emails Unread in Gmail
Don't want to mark an entire thread unread to return to reading it later? Here's how to make bold and unread only part of a conversation in Gmail, and how to mark individual emails unread, too.
How to View the Source of a Message in Gmail
To trace an email, view hidden headers and reveal HTML code behinds its display, open its source in Gmail.
How to Save, Export and Back Up Gmail Filters
These rules are made for walking, and that's just what they'll do: here's how to save and move Gmail filters, for backup or to use them in another account.
How to Prevent Gmail from Revealing Your Online Status Automatically
Mailing somebody frequently in Gmail gives implicit approval for them to see your online status and send you instant messages without prior invitation — unless you tell Gmail to always require your explicit approval.
How to Receive Phone Calls in Gmail
Prefer to talk on your computer? Here's how to receive phone calls through Google Voice right in Gmail.
How to Restore Your Gmail Contacts to a Previous State
Deleted a contact in Gmail without meaning to or saw synchronization keep your address book in a sorry state of limbo? Here's how to restore your Gmail contacts to any state within the last 30 days from backup snapshots Google has automatically created for you.
How to Print from Gmail Mobile
Want to print from anywhere using your favored printer at home? Here's how to set up Google Cloud Print and print messages over the air — even when your printer and computer are offline.
How to Mark Email Read in Gmail
Want emails to appear read, at least? In Gmail, marking select messages or entire labels read is easy and done fast.
How to Recover a Forgotten Gmail Password
Can't get into your Gmail account because none of the passwords you think you remember work? Here's how to authenticate and set a new Gmail password to get back into your account.
How to Label Outgoing Emails While Composing Them in Gmail
Want to label an email you are composing right away instead of forgetting to label it in "Sent Mail" later? Here's how to apply labels and stars to outgoing messages as you write them in Gmail.
Wish you had not sent what you just sent? With the right settings, Gmail has not yet sent it, and you can still take it back. Yippee!
How to Save Your Google Talk and Gmail Chat History in Gmail
In Gmail, instant messaging conversations are messages just like email and can be archived, organized and searched with ease.
How to Set Up, Check and Change Your Secondary Gmail Email Address
Make sure you can always recover access to your Gmail account by keeping your secondary email address up to date — and by keeping multiple alternate addresses.
How to Report Spam in Gmail
Reporting junk you get in your Gmail inbox will not only purge it immediately but teach the Gmail spam filter to shield you from similar emails in the future.
How to Select Absolutely All Messages in a Gmail Label or Collection
If you see only 25 messages but the current Gmail view contains 439, this is how you act on all of them in one go.
How to Search for Links and Send Them Comfortably Right in Gmail
Do you ever open a new tab to search for a page, then laboriously copy and paste its address in a new email or reply? Gmail can take the tab and the copying and the pasting out of this and make searching and sending links that much easier.
How to See Multiple Views, Labels and Searches Side by Side in Gmail
Want to keep tabs on searches and labels in Gmail? It's not quite tabs, but Gmail does offer a way to see multiple message lists side by side.
How to Move or Copy Mail from One Gmail Account to Another (Using Only Gmail)
You have a new Gmail account. You also have an old Gmail account. Here's how to move all messages (including mail you sent) from the latter to the former effortlessly.
Every time is a good time to email, but will they be ready to accept a call in response to their message right now? Find out easily in Gmail by having it show you when, in the sender's time zone, a message was written and what the time is for them right now.
How to Set Up and Use Email Templates in Gmail
Type your standard replies to standard questions again — once. Then save them as templates in Gmail to be used over and over again in new messages or replies.
How to Send a File Attachment with Gmail
Don't re-create the spread sheet in the email: attach it instead and send it along with the message. In Gmail, this is easy, and it works with any kind of file, of course.
How to Unsubscribe from (Mute) a Conversation in Gmail
The more off topic and irrelevant, the more engaging a conversation can be on a mailing list or within a group. In Gmail, you can silence these threads that do not interest you (still able to access the messages if you need them, of course).
How to Search Mail in Gmail
When knowing that a message is somewhere in the vast archives of your Gmail account is not enough, the search begins. Now you can stumble from term to guessed term, or you employ Gmail's amazing advanced search operators smartly to guide your search.
How to Send Canned Replies Automatically in Gmail
If you can tell Gmail what kind of email to look for (messages with certain terms in the Subject, for example, or mail from certain senders), Gmail can send canned replies for you automatically.
View Attachments Instantly in Gmail
Gmail lets you read attached files of many a format instantly and without the download — without any download in fact, as not even special viewer software is necessary.
How to See the Number of New Important Messages in Your Gmail Browser Icon
Looking for another way to tell when you've got new mail? Looking at the tab bar or the pinned Gmail tab in particular? Here's how to put the unread mail count in the Gmail favicon.
Ran into a bug in Gmail? Share your frustration — and the steps to achieve it — with Google, and chances are they will set to work fixing it and making Gmail a happier experience for everybody and you in the future.
How to Unmute a Conversation in Gmail
Missing a conversation? Muted a thread too soon or by mistake? Here's how to unmute again in Gmail, and receive future emails in a conversation in your inbox.
How to Save an Email as an EML File in Gmail
Save an individual email to your desktop, move it to an email program or forward it as an attachment: here's how to export messages as .eml files in Gmail.
How to Turn Off Conversation View in Gmail
Would you prefer Gmail not to lump together emails that have no real relation? Here's how to turn off conversation view in Gmail and see emails purely by date.
How to Teach Gmail SmartLabels Filtering
Gmail's SmartFilters labeled a message wrongly? Here's how to report it for review and help improve the rules' accuracy.
How to Secure Your Gmail Account with a Password and Your Phone
Want to protect your Gmail account with a second security layer after the password? Here's how to set up Gmail so it requires a code for login that comes through your phone and is valid only for a short time.
How to See Full Email Headers in Gmail
Get to view an email's every hidden header in Gmail and troubleshoot delivery or display problems, find quirky information or trace the odd unwanted message to its likely origin.
Tired of "Sending…" staring you in the eye and face when you could already be composing the next email? Here's how to have Gmail send messages in the background.
How to Set Up a Signature for Mobile Use in Gmail
Want to send a quick reply or email on the go; and don't have time or patience to go over spelling and auto-corrections; and want to excuse yourself for these oversights; and want to do that in style without much tapping? Set up a special mobile signature in Gmail.
How to Set Up a Reply-To Address in Gmail
Want to receive replies to your emails at an address different from that used for sending? In Gmail, you can set up Reply-To addresses per account — and easily.
How to Share an Image Attachment on Google+ in Gmail
You don't have to download attached images from Gmail and upload them again in Google+ to share them in a post. Gmail lets you post them directly to your circles, specific recipients — or the world.
How to Reply in a Big Window from Gmail
You can get a full window and (just about) screen dedicated to nothing but composing your email reply in Gmail.
How to Spot Mail from People in Certain Google+ Circles Fast in Gmail
If you have encircled your friends, family, contacts and more in Google+, Gmail can let you find their emails at a glance.
How to Unlock Gmail for a New Email Program or Service
Tried to set up Gmail in a new email program or service, and all you got were error messages and warnings? Here's how to stop Gmail from blocking your email program.
How to Send a Message in Plain Text from Gmail
Sending a message using only plain text in Gmail makes sure it will be received and welcomed by everybody.
Have Gmail append a few lines of text (sharing contact info or advertising your business) to emails you compose automatically.